Effective Report Writing - Management Study Guide

When you are asked to write a report you will usually be given a report brief which provides you with instructions and guidelines. The report brief may outline the purpose, audience and problem or issue that your report must address, together with any specific requirements for format or structure. This guide offers a general introduction to report writing; be sure also to take account of specific instructions provided by your department.

Writing reports: why write reports, structure in report writing, how to write a report.

Report writing is in daily use. Writing reports is involved at school and at work. Students have to write reports. Writing reports is part of a teacher's job. Report writing is routine in the public and civil services. Before a law is passed a select committee writes a report. Business executives write reports.

Report Writing; An Introduction

These tips come from the specialists who run our Report Writing workshop. Similar to procedure, but more appropriate to scientific or engineering report writing. The following advice comes from Robert Barrass' book Scientists Must Write (Chapman & Hall,1978:135-136):

Essay and report writing skills Introduction

A report is written for a clear purpose and to a particular audience. Specific information and evidence are presented, analysed and applied to a particular problem or issue. The information is presented in a clearly structured format making use of sections and headings so that the information is easy to locate and follow.

Academic Report Writing Template


A key thing to keep in mind right through your report writingprocess is that a report is , by someoneelse. This is the central goal of report-writing. A report which iswritten for the sake of being written has very little value.All reports need to be clear, concise and well structured. The key to writing an effective report is to allocate time for planning and preparation. With careful planning, the writing of a report will be made much easier. The essential stages of successful report writing are described below. Consider how long each stage is likely to take and divide the time before the deadline between the different stages. Be sure to leave time for final proof reading and checking. This should briefly but explicitly describe the purpose of the report (if this is not obvious from the title of the work). Other details you may include could be your name, the date and for whom the report is written.Similarly, if you are a community mobilizer, and depend upon reports from representatives of your client communities, you need to find ways to encourage them to write useful reports. Further, if you are anyone who needs reports in order to complete your own work, you need to find ways to encourage and to guide good report writing.